Administrative Assistant, Psychology Department
Position OverviewThe Department of Psychology at Merrimack College invites applications for an Administrative Assistant who will be responsible for various duties to support the undergraduate major and proposed graduate major in Psychology.
This person will work closely with the Chair of the department and various administrators from the deans office.
The Department of Psychology is the largest major in the School of Liberal Arts and in the top five majors in the College.
The Department boasts a highly collegial work environment.
This is a 12-month staff position with expectations to maintain an on-campus, full-time presence at Merrimack College.
Primary Responsibilities for Undergraduate Program:
Responsible for student records including but not exclusive of the following:
GPAs, major/ minor check sheets, prerequisites, graduation honors, etc.
Assist in student advisement program.
Responsible for overall tracking of seats required per course/per year to ensure students graduate on time Student schedules and course requirements (keeping students on track for graduation).
Process student requests such as:
change of major/minor, course withdrawals, courses taken at another institution, study abroad courses, directed study, pass/ fail course forms.
Create reports.
Maintain and organize files.
Process student course evaluations.
Department record keeping such as monitoring expenditures and budget projections.
Meet schedules and timelines.
Purchase office supplies.
Coordinate textbook orders.
Schedule meetings.
Process library book orders.
Update course catalog.
General communication:
answer phones, take messages, email, paper mail, etc.
Schedule classrooms as needed.
Generate purchase orders and payment vouchers.
Assist faculty with rank and tenure process.
Provide information and assist the chair with faculty yearly evaluations and departmental annual reports.
Post notices and announcements, monitor and update information on Psychology monitor.
Communicate with parents of students while maintaining confidentiality and discretion.
Develop innovative techniques and redesign existing methods and processes to enhance office productivity.
Supervise work study students.
Assist faculty member with Psi Chi (the International Honor Society in Psychology) and the annual induction ceremony.
Assign advisors for all new majors and minors and prepare digital folders for advisement.
Send copies of all faculty member syllabi and office hours to the Dean's office each semester.
Assist faculty with expense report forms when needed.
Primary Responsibilities for Upcoming Graduate Program:
Maintaining communication with the graduate school regarding admissions and new students.
Responsible for student records including but not exclusive of the following:
GPAs, major/minor check sheets, prerequisites, graduation honors, etc.
Assist in student advisement program.
Assisting with mentorship model in terms of keeping track of student-faculty pairings.
Responsible for overall tracking of seats required per course/per year to ensure students graduate on time.
Student schedules and course requirements (keeping students on track for graduation).
Schedule classrooms as needed.
Send copies of all faculty member syllabi and office hours to the Dean's office each semester.
Provide information and assist the program director with faculty yearly evaluations.
Qualifications:
Associate or Bachelor's degree required.
Administrative experience, preferably in an academic environment and with a clear understanding of academic policies.
Excellent verbal and written communication skills.
Ability to gather data and compile information effectively.
Strong interpersonal skills and ability to work effectively with faculty, students, staff, and administrators.
Knowledge of Microsoft Office applications, especially Word, Excel.
Knowledge and facility with Google Workspace applications.
Knowledge and facility with Adobe Products.
Excellent organizational skills and ability to handle multiple tasks.
Strong attention to detail.
Experience with diverse working environments.
Review of candidates will begin upon receipt of applications.
Application Materials Should Include:
Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning.
Resume Names and contact information of (3) three professional references.
This position is subject to the successful completion of a criminal background check.
Vaccinations and Remote WorkThis is an on-campus position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.
The COVID-19 vaccine and booster for which an individual may be eligible are highly recommended for students, faculty and staff.
Merrimack College does not require proof of COVID vaccination for enrollment, employment or to be a guest on our campus.
Statement on Our MissionMerrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community.
Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect and can contribute to Merrimack's Augustinian mission and values and advance our work in the area of diversity, equity and inclusion.
We strongly encourage applications from members of underrepresented groups.
All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith and our values of diversity, equity and inclusion.
About Merrimack CollegeThe only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,000 undergraduate and some 1,400 graduate students from 32 states and 37 countries.
The College features more than 100 career-focused undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success.
The College comprises five schools:
liberal arts, science and engineering, nursing and health sciences, the Winston school of education and social policy, and the Girard school of business.
The College's suburban 240-acre campus is approximately 25 miles north of Boston in the towns of North Andover and Andover, Massachusetts.
Merrimack is a Master's Colleges and Universities/Larger Programs (M1) institution in the Carnegie Classification of Institutions of Higher Education.
Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up in the U.
S.
News & World Report's ranking of Best Colleges, coming in 34th out of 175 schools ranked in the Regional Universities North category in 2022.
Merrimack also ranked 3rd in the Most Innovative Schools category.
Merrimack is a NCAA Division I athletic institution.
Merrimack College is an Equal Opportunity Employer.
Recommended Skills Administration Adobe Attention To Detail Coaching And Mentoring Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
This person will work closely with the Chair of the department and various administrators from the deans office.
The Department of Psychology is the largest major in the School of Liberal Arts and in the top five majors in the College.
The Department boasts a highly collegial work environment.
This is a 12-month staff position with expectations to maintain an on-campus, full-time presence at Merrimack College.
Primary Responsibilities for Undergraduate Program:
Responsible for student records including but not exclusive of the following:
GPAs, major/ minor check sheets, prerequisites, graduation honors, etc.
Assist in student advisement program.
Responsible for overall tracking of seats required per course/per year to ensure students graduate on time Student schedules and course requirements (keeping students on track for graduation).
Process student requests such as:
change of major/minor, course withdrawals, courses taken at another institution, study abroad courses, directed study, pass/ fail course forms.
Create reports.
Maintain and organize files.
Process student course evaluations.
Department record keeping such as monitoring expenditures and budget projections.
Meet schedules and timelines.
Purchase office supplies.
Coordinate textbook orders.
Schedule meetings.
Process library book orders.
Update course catalog.
General communication:
answer phones, take messages, email, paper mail, etc.
Schedule classrooms as needed.
Generate purchase orders and payment vouchers.
Assist faculty with rank and tenure process.
Provide information and assist the chair with faculty yearly evaluations and departmental annual reports.
Post notices and announcements, monitor and update information on Psychology monitor.
Communicate with parents of students while maintaining confidentiality and discretion.
Develop innovative techniques and redesign existing methods and processes to enhance office productivity.
Supervise work study students.
Assist faculty member with Psi Chi (the International Honor Society in Psychology) and the annual induction ceremony.
Assign advisors for all new majors and minors and prepare digital folders for advisement.
Send copies of all faculty member syllabi and office hours to the Dean's office each semester.
Assist faculty with expense report forms when needed.
Primary Responsibilities for Upcoming Graduate Program:
Maintaining communication with the graduate school regarding admissions and new students.
Responsible for student records including but not exclusive of the following:
GPAs, major/minor check sheets, prerequisites, graduation honors, etc.
Assist in student advisement program.
Assisting with mentorship model in terms of keeping track of student-faculty pairings.
Responsible for overall tracking of seats required per course/per year to ensure students graduate on time.
Student schedules and course requirements (keeping students on track for graduation).
Schedule classrooms as needed.
Send copies of all faculty member syllabi and office hours to the Dean's office each semester.
Provide information and assist the program director with faculty yearly evaluations.
Qualifications:
Associate or Bachelor's degree required.
Administrative experience, preferably in an academic environment and with a clear understanding of academic policies.
Excellent verbal and written communication skills.
Ability to gather data and compile information effectively.
Strong interpersonal skills and ability to work effectively with faculty, students, staff, and administrators.
Knowledge of Microsoft Office applications, especially Word, Excel.
Knowledge and facility with Google Workspace applications.
Knowledge and facility with Adobe Products.
Excellent organizational skills and ability to handle multiple tasks.
Strong attention to detail.
Experience with diverse working environments.
Review of candidates will begin upon receipt of applications.
Application Materials Should Include:
Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning.
Resume Names and contact information of (3) three professional references.
This position is subject to the successful completion of a criminal background check.
Vaccinations and Remote WorkThis is an on-campus position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.
The COVID-19 vaccine and booster for which an individual may be eligible are highly recommended for students, faculty and staff.
Merrimack College does not require proof of COVID vaccination for enrollment, employment or to be a guest on our campus.
Statement on Our MissionMerrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community.
Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect and can contribute to Merrimack's Augustinian mission and values and advance our work in the area of diversity, equity and inclusion.
We strongly encourage applications from members of underrepresented groups.
All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith and our values of diversity, equity and inclusion.
About Merrimack CollegeThe only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,000 undergraduate and some 1,400 graduate students from 32 states and 37 countries.
The College features more than 100 career-focused undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success.
The College comprises five schools:
liberal arts, science and engineering, nursing and health sciences, the Winston school of education and social policy, and the Girard school of business.
The College's suburban 240-acre campus is approximately 25 miles north of Boston in the towns of North Andover and Andover, Massachusetts.
Merrimack is a Master's Colleges and Universities/Larger Programs (M1) institution in the Carnegie Classification of Institutions of Higher Education.
Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up in the U.
S.
News & World Report's ranking of Best Colleges, coming in 34th out of 175 schools ranked in the Regional Universities North category in 2022.
Merrimack also ranked 3rd in the Most Innovative Schools category.
Merrimack is a NCAA Division I athletic institution.
Merrimack College is an Equal Opportunity Employer.
Recommended Skills Administration Adobe Attention To Detail Coaching And Mentoring Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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